TAYLOR BAY BEACH CLUB

8.27.2011

BOARD MEETING MINUTES

Open Meeting:

11 am

Owners present:

18

Board Members Present -

LeRoy Seeley (President), Steve Stemhagen (Vice

President), Alice Carey, Treasurer, Sue Hannah, Secretary,

Wilbur Dukes, Bob Robinson, Ron Ward

Board Members Absent -

0

•

Minutes from the July 30, 2011 board meeting accepted.

Treasurers Report:

Bank accounts:

Key Bank

Sound Bank

Total

$

$

$

$

56,194.60

4,207.08

60,401.68

(200.00)

Checking

Monthly transfer into Reserve

Account (Aug.)

$

(700.00)

Re-Pay Reserve Account for Loan

Payoff (Jul/Aug)

$

$

(1,220.61)

Prepaid 2012 dues

(33,760.00) Road Repair Assessment

collected

Balance

Assessment due

Reserve Emergency

$2,457.93

$

24,521.07

Old Paving

$

7,074.84

Brody

Craft

$

49.31

$2,507.24

Dues still to be collected/active:

2011 Spending to date:

2011 Budget to date:

$

ASSESSMENT

2011 Budgeted Expenses

$

$33,760.00

to end of the year

To date Operating balance

$19,601.00

$53,361.00

Dues to collect

payment plan

$

$

4,253.87

$

59,867.75

$

57,480.00

(2,387.75)

NEW ROAD REPAIR

28,748.00

Payments received:

Balance:

$

24,521.00

46 lots +

11 lots

$

4,253.87

(9) owners on

28,774.87

Alice noted that our annual budget, which was approved last October, is based upon

collecting dues on every lot for our income. As we all know, she stated, we do not

collect dues on every lot. Alice noted that we are $2,387.75 over the approved

budget. We’ll be running very tight until the end of the year. In fact, if we do

manage to collect all of the $4,253.87 owing on payment plans, we’ll just be $30.00

over our budgeted expenses. It is questionable whether we’ll have enough to have

the water tank cleaned in September. This will need further discussion.

Action plan: Discuss the water tank cleaning schedule.

LeRoy presented a road repair assessment payment plan for 1 owner.

Bob had a question for Alice regarding insurance and contract labor.

•

Treasurer’s report accepted.

Special Committee Report:

Policy Compliance Committee:

Three (3) followup letters were sent out regarding the Maintenance of lots (Article

VIII, Section 5, 2) letters. It is noted that one (1) of the owners have complied. One

owner has yet to comply or be heard from.

Action item: Discuss taking steps to levy fine(s) against the non

compliant owner.

•

Policy Compliance Committee report accepted.

From the President:

•

Welcomed all owners present.

•

Welcomed new owners Kim and Charlie Baisch.

•

LeRoy reported his back surgery was a success.

•

A water permit letter from the State of Washington was received. It placed us

in the highest category (green). This category means our system is

substantially compliant. This will be posted at the pump house.

•

The issue with Duke, the runaway dog from across the bay, who spent time

with Ken & Mavis Brown and the Hannah’s has hopefully been resolved.

Old Business:

•

Road paving schedule: the contractor is ready to go the first part of

September.

•

Several property owners have voiced concerns regarding water runoff during

blow-offs. A possible solution to divert the water was suggested by having the

road repair crew install asphalt berms. This would be at a cost of $5.00 per

foot with the costs being born by the property owner.

•

Lennea O’Roke: The latest issue to come to light a relative of an owner was

threatened by her dogs while out for a walk. This continues to be an ongoing

problem that needs resolution.

Jerry VanNoy stated that a small group of neighbors met several weeks ago to

address multiple serious issues concerning Lennea O’Roke. Jerry presented a

letter for the boards’ review, dated August 20, 2011 which had been given to

Lennea. Tom McDowell stated Lennea had been advised that this was strictly

neighbor to neighbor. The board was not involved at this point. Five members of

the group went to Lennea’s home to present their letter and concerns face to

face.

The letter given to Lennea specified that if she does not comply within two

weeks (by September 3, 2011), a formal complaint will be presented to the

Board and fines may be levied against her for her non-compliance.

•

Sewer issue: Tom Carroll’s sewer issue is resolved.

Unfinished Business:

Nuisance dogs: a number of dogs which roam freely were also discussed.

Beach sign: The sign has been ordered. Just waiting for the proof to arrive.

Ken’s report: The dumpster that arrived was the incorrect size from the one

ordered. However, 95% of the debris was removed.

The beach logs: all have been secured.

Mowing at the sewer plant: Bill was contacted by Steve. Steve noted mowing

had been done. The contract will be checked for this specific duty.

Fire hazard letters: due to the reduced risk the letters will not be sent out.

However, all owners need to be consistently monitoring and maintaining their

property for potential fire danger especially if the weather continues to be dry.

Dayna Hanson: an independent film maker will be partially shooting her film on

several properties within Taylor Bay Beach Club on September 2, 2011.

The Pump house: 90% completed.

The Beach mystery person: Identity was solved. He is a visiting relative of a

tenant.

New Business:

•

Lots for sale: An email was received from a realtor, Debbie Graham, Priority

One Realty, Inc. requesting information on 10 lots which are owned by Taylor

Bay Development Company.

Action item: Jim Larsen, Jerry Van Noy, Alice Carey, and Sue Hannah and

anyone else who wants to help will meet to further discuss and investigate

the concerns presented by the realtor.

Date of next meeting:

Saturday, September 24, 2011 @ 11am Beach cabana

Meeting adjourned.